This Supplier Exhibit Information contains the general guidelines, Marketplace rules and instructions. Please review the information and contact our Customer Service Department at (904) 398-6777 ext 8022 or E Mail if you have any questions regarding the information.
Note: The Online E-Directory will be available from September 9th (6pm) to September 27th (6pm) for Suppliers to create their “My Request List.” The E-Directory is accessible at www.mywhcoleman.com. If you do not have your username/password, please contact us immediately.
We look forward to seeing you and thank you for your continued support.
Shipping Materials to Cancun
Assignment of Space
Last Date to Email/Fax Advance Electrical/Audiovisual Orders
First Date to Ship Materials Directly to the Cancun International Convention Center (Cancun ICC)
Supplier Set-Up (after 2:00pm)
Marketplace Business Appointments
The official Supplier service contractor for Cancun Travel Mart Mexico Summit is 3ImageSolutions (details below).
All services or materials supplied by official contractors will be billed directly by the contractor to the Supplier. Coleman, Inc. does not assume liability or responsibility for any act performed by the official contractor(s).
Each 3m (wide) x 2m (deep) x 2.5m (tall) office space will include (1) table, (4) chairs, and (1) identification sign.
CLICK HERE for the Exhibitor Services Manual for pricing on additional services.
NOTE: If contracting to build your own stand, Booth Height must NOT exceed the height of standard stands provided to all Suppliers. Please contact Booth Contractor for standard stand height if not listed above.
Information for renting additional equipment:
Please Contact: Luis Villalpando
E Mail: firstname.lastname@example.org
Phone: (998) 887-8340
Fax: (988) 865-5683
NOTE: If you are using another contractor to build your stand, you MUST contact the Official Booth Contractor of the event to make arrangements.
SHIPPING MATERIALS TO CANCUN
Direct Shipments to the Cancun International Convention Center (Cancun ICC):
The Cancun International Convention Center (Cancun ICC) will receive shipments beginning October 12, 2019. Please do not send materials earlier than this date. It is recommended that all materials be sent by Federal Express or DHL and that no $ value is declared in order to ensure your materials are not held over in customs. You may wish to contact a customs broker to avoid any problems receiving your materials. Label each box as follows:
Cancun International Convention Center (Attn: Lucy Cortes)
Hold for: (Your Name)
Cancun Travel Mart Mexico Summit, October 14-16, 2019
Blvd Kukulcan Km. 9, 1er. Piso
Zona Hotelera CP 77500 Cancun, Q. Roo, Mexico
Ph: (52-998) 881-0400
ASSIGNMENT OF SPACE
All participants are entitled to cancel their registration, in writing, prior to the 60th (sixtieth) day preceding the event, and are subject to a 50% cancellation fee. Thereafter all registration fees paid, and/or owed, will be deemed non cancelable and non refundable.
Suppliers will be notified of their office space assignment upon receipt of their registration materials in Cancun.
Tuesday, October 15, from 9:00am-5:00pm
Wednesday, October 16, from 9:00am-4:00pm
Suppliers shall not assign, sublet or apportion the whole or any portion of the assigned space. Two or more affiliated companies may not meet in a single space without the specific approval, in advance, of Coleman, Inc. Violation of this rule shall be cause for removal from the Marketplace.
Relocation of Offices
Coleman, Inc. shall have the right to prohibit, bar, prevent and remove any office or proposed office, or any part or portion thereof, which in the judgement of Coleman, Inc. is unsuitable, or inappropriate for the Marketplace. Such right shall extend, but shall not be limited to all equipment, materials, displays, installations and other items or things constituting part of, or used, or distributed in connection with such. Offices will not be relocated on-site unless a Supplier is requesting additional space and it is available.
Solicitation by Non-Registered Suppliers
Firms and representatives of firms not assigned space are prohibited from soliciting business in any form in the Marketplace.
Distribution of Printed Materials
Distribution of materials printed by Suppliers or its agents is limited to the area rented by the Supplier in the Marketplace. Flyers or other printed material may not be delivered to hotel rooms without the advance written permission of Coleman, Inc.
Smoking is not permitted in the Marketplace or any other designated meeting rooms.
Each party involved in the Cancún Travel Mart, i.e., Supplier, agrees to be responsible for any claims arising out of its own negligence or that of its employees or agents.
It is understood that William H. Coleman, Inc. (WHC), Cancun Center, and their agents shall have no liability for injury to any persons or for loss of and/or damage to, goods or property of Suppliers prior to, subsequent to, during the time of the show and move-out, and the Supplier expressly releases WHC, Cancun Center, and their agents against all claims which may be caused or contributed to by the Supplier or any person acting in behalf of, or otherwise representing the Supplier.
Offices may be set up during the following hours:
Monday, October 14, from 2:00pm-7:00pm
All offices must be set up by:
8:00am Tuesday, October 15
Offices must be continually staffed during the entire Marketplace and must remain intact until 4:00pm, Wednesday, October 10.
All materials must be cleared out of the Marketplace area no later than Wednesday, October 16 at 8:00pm. Please be courteous to your colleagues and do not tear-down early.
Care of Building
Suppliers will be responsible for any damage to the building caused by them, their agents, or employers. All property damaged by the Supplier must be replaced to its original condition at the Supplier’s expense. Walls, woodwork and floor of the building must not be defaced or altered in any manner. Tacking, taping or nailing of signs and banners to any permanent walls, posts, woodwork, floors or beyond the limits of any office space is not permitted.
Air balloons and helium balloons are permitted, provided they are kept within the perimeter of the rented office space. Balloon arches which extend beyond the office space are not permitted.
Music of any type is not permitted without the prior written consent of Coleman, Inc.
Coleman, Inc. will provide overnight security inside the Marketplace area prior to and during the show, but neither the management of the WHC INC., Cancun Center, or their agents will be responsible for any personal injury to the Supplier, its agents, or for the safety of offices against robbery, damage by fire, accidents, or other causes. The Supplier is urged to take all steps, measures and precautions as may be necessary to protect itself, its agents, representatives, employers and guests, as well as its offices, displays, and property, against all possible injury, damage loss and destructions, prior to and during the show and during move-in and move-out.
No signs or banners are to be placed outside of the office space assigned to each Supplier. Coleman, Inc. will provide hanging signs to identify each office and aisle. Hand-written signs are not permitted.
Videotapes and films may be shown provided that screens and receivers are placed in the rear of the office to eliminate congestion in the aisles and the sound is at a continuous low level. Coleman, Inc. reserves the right to determine at what point the sound level constitutes interference with others and must be discontinued.
Admission of Guests
Only registered delegates are permitted to attend the Marketplace. *Absolutely no children will be permitted inside the Marketplace.
After Hours Admission
Suppliers wearing badges may enter the Marketplace one hour before the opening of the Marketplace and may remain in the Marketplace one hour after the end of business appointments each day.
Each delegate attending the show will be required to register and wear a badge. Security will be located at the entrance to the Marketplace to check for badges. Any transfer or unauthorized use of such badge is prohibited and will bar all involved from participating at the current and future Coleman, Inc. programs. Delegate may be subject show show photo identification.
Credentials Claiming Hours
Credentials Claiming will be located at the Cancun International Convention Center (Cancun ICC) during the following hours:
Monday, October 8, 9:00am-7:00pm
Tuesday, October 9, 8:30am-5:00pm